Privacy Policy for Srinivasa Academy School Management System

Effective Date: 1st July 2024

1. Introduction

Welcome to Srinivasa Academy’s School Management System (the “System”). At Srinivasa Academy, we are committed to protecting the privacy and security of our students, parents, teachers, and staff. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our System. Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the System.

2. Information We Collect

We may collect and store the following types of information:

• Personal Information: Includes names, addresses, phone numbers, email addresses, date of birth, and other contact details.
• Academic Information: Includes grades, attendance records, performance evaluations, and other academic records.
• Payment Information: Includes billing addresses and payment details for processing fees and other payments.
• Usage Data: Includes information about how you access and use the System, such as your IP address, browser type, operating system, access times, and pages viewed.
• Communication Records: Includes emails, messages, and other communications with our staff.

3. How We Use Your Information

We use the collected information for various purposes, including:

• To provide, operate, and maintain the System.
• To process transactions and send related information, including purchase confirmations and invoices.
• To manage student enrollment, attendance, grades, and academic records.
• To communicate with students, parents, teachers, and staff.
• To improve our System, services, and user experience.
• To ensure the security and integrity of our System.
• To comply with legal and regulatory requirements.

4. Disclosure of Your Information

We may share your information in the following situations:

• With Service Providers: We may share information with third-party service providers who perform services on our behalf, such as payment processing, data analysis, email delivery, and hosting services.
• With Other Users: Information may be shared with other users of the System, such as teachers, students, and parents, in accordance with the functionality of the System.
• For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

5. Data Security

We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, please note that no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to comply with legal, regulatory, or policy requirements.

7. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

• The right to access – You have the right to request copies of your personal information.
• The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure – You have the right to request that we erase your personal information, under certain conditions.
• The right to restrict processing – You have the right to request that we restrict the processing of your personal information, under certain conditions.
• The right to object to processing – You have the right to object to our processing of your personal information, under certain conditions.
• The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our contact information below.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any changes by posting the new Privacy Policy on our website and updating the effective date.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Srinivasa Academy
+91 93611 98613
prahaladh@sa3dsolutions.com

By using the System, you acknowledge that you have read, understood, and agreed to be bound by this Privacy Policy.